When presiding over a meeting, it is impossible and unnecessary to provide a ready-made answer to what the presiding officer of each meeting should do and say, and these can only be flexibly grasped and applied by the presiding officer of the meeting. However, this does not mean that there are no rules to follow. There are some basic purposes that we must adhere to when presiding over our meetings.

●The quality and cultivation of the presiding officer

Whether or not the meeting can be successful has a great deal to do with the quality and accomplishment of the conference hosts. Therefore, the presiding officer should pay attention to the following aspects:

1. Don't say anything

When presiding over a meeting on ideology and concepts, the presiding artist's artistic expression lies in the following: We must avoid a single word, we must carry forward democracy, advocate the contention of a hundred schools of thought, and be able to absorb the essence of it into our own summary. It is important not to make the 11th opinion that rejects the 10 opinions after the participants have expressed 10 opinions, because in this way, over time, there will be fewer people attending the meeting and the atmosphere of the meeting will inevitably be suffocated. This is a great danger to the presiding officer.

2. Make use of each individual's individuality

The most common mistake a boss makes is to force his opinion to be approved in meetings, and he always unrealistically hopes that his subordinates will have the same personality, opinions and ideas as himself. This is objectively impossible. Bosses should not only recognize but also respect the individuality of others, and be good at finding ways to use the individuality of others to achieve success in their work.

3. Strengthen guidance and criticism should be constructive

Since the meeting is a group discussion, it is inevitable that some kind of conflict will arise, and sometimes even personal attacks. In such cases, the moderator of the meeting often has to criticize someone or certain people. However, every effort should be made to avoid conflict with them, and if the presiding officer came into direct conflict with them, the meeting would be deadlocked. Before criticizing, the moderator had better encourage and praise them to make him your friend, and then speak hard and give advice, and should be constructive in the criticism, so that the criticized person really understands the reason.

4. Have a loud voice and behave appropriately

The loud voice of the presiding officer of the meeting will immediately reflect his vigor, confidence and courage, and there is an invisible contagion. Care should also be taken to behave appropriately, for example, not to point fingers excessively, not to bite the pipe and not to speak; You should also pay attention to your movements, such as pushing your glasses from time to time, taking them off and wiping them, playing with the pencil in your hand, scratching your head, shaking your legs, and so on. These things, while small, can distract attendees and affect your prestige.

5. The meeting should not be too long

According to the research of physiologists, when participating in meetings and discussions, the best state of people's mental power can only be maintained for 40~45 minutes, and the limit of physiological fatigue is 1 hour. Beyond this boundary, the attention of the attendees will slacken, and there will be whispers and slight commotion in the room. In such a situation, if the presiding officer insists on continuing the meeting, most speakers will be able to repeat what others have said, without showing originality. Physiologists have given this state a special name, the "negative activity phase". At this stage, it will be difficult for the moderator to control the participants, and the resolutions passed at this stage will easily take on the color of "radical". If the meeting is too long, many participants will be obsessed with a quick dismissal and will take an indifferent approach to the resolutions adopted. Therefore, the most compact and effective meetings should generally not exceed 1 hour. Most participants need 30~40 minutes to feel good about themselves, so as to maintain a good meeting effect.

6. Avoid showing off your achievements

Bosses who brag about their achievements at meetings in order to raise their prestige will inevitably backfire. In general, the attendee's state of mind towards the person he admires is that he wants to be inspired by his boss's conversation on how to do his job well, rather than wanting to hear about his "great achievements" in the past.

● Be reasonable, grasp the timing and proportion

This is often the case when the meeting is held: sometimes everyone's opinions are more concentrated, but the meeting moderator cannot summarize in time and ask everyone to move on to another topic, which leads to a cold scene and delays time; When soliciting everyone's opinions, some people are silent, and some people turn over and over, unable to talk about the idea, and the more they talk about it, the farther they go; There are also times when people argue and disagree with each other......

What should I do if there is a cold scene, argument, off-topic, etc. in the meeting? This requires the presiding officer of the meeting to be able to understand the process of the meeting in detail, grasp the psychology of the participants, and guide the meeting appropriately and in a timely manner. When the opinions are basically the same, it shall be terminated immediately; When opinions are similar, it is allowed to seek common ground while reserving differences, and terminate them in a timely manner; If it is difficult to agree, we will discuss it next time; For speeches that are too far away from the topic, the presiding officer can find an opportunity to guide and remind them to get back to the topic. In order not to distract everyone's energy, not to waste everyone's time, and not to impact the central topic of the meeting, the presiding officer must pay great attention to the timing and heat of the speech.

In addition to this, the host of the meeting should also pay attention to the weight and proportion of his speech. This is also a requirement of "degree".

The weight of language is made up of two main factors: word meaning and attitude. The meaning of words refers to the original meaning of language, and attitude refers to the expressions and emotions that are held when expressed. For example, when a boss presides over a meeting, he has to criticize a subordinate for a mistake or a big mistake, and there is a weight problem here. If it is an individual and general mistake, and the weight of the criticism is too heavy, it will inevitably be suspected of making a big fuss, and the critics will not be convinced, and everyone will not be satisfied. If it is a big mistake and the weight of criticism is too light, it will not only fail to achieve the purpose of educating the parties, but also give everyone a sense of favoring the parties and covering up the wrong, and will not make people hear. Of course, if you don't do a specific analysis to convince people with reason, but infinitely outline and criticize randomly, it will not have a good effect. Therefore, according to the nature and extent of the problem, there is a question of how to balance the severity of the speech.

Proportionality is a measure of the weight of language. To grasp the proportion, one is to pay attention to the subtle differences in the meaning of words, especially the subtle differences between synonyms and synonyms, and the other is to pay attention to the difference in attitude and intonation, which will also affect the weight. Our aim is to both clarify the problem and educate our subordinates. To point out the seriousness of the problem and make serious criticism, it is not necessary to have a loud voice and a strong voice. Harsh language, rough attitude, and even hurtful speech, taking pleasure in sarcasm, sarcasm, and ridiculing others will inevitably cause disgust and resistance from the other party, which is not conducive to the solution of problems and unity.

●Be good at mobilizing everyone's emotions according to the conditions of the meeting

When the boss presides over the meeting, of course, he hopes to attract the audience, arouse the enthusiasm of the audience, and make them more accepting of the spirit of the meeting. Therefore, for different meetings, it is an important topic for the boss to give full play to language arts in the process of presiding over the meeting.

As we all know, there are different types of meetings and different requirements, and as the host of the meeting, we must treat them differently according to the conditions of the meeting, and give different emotional colors to the use of language. For example, in a solemn meeting, the language should pay attention to seriousness and normativeness; At the celebration, the language should be warm and festive; In the work deployment meeting, the language should be clear, accurate and clear; At mobilization and pledge meetings, language must be motivating in order to enhance people's determination and confidence, motivation and courage. Different languages should be coordinated, coordinated and consistent with different meetings and different atmospheres.

In the meeting, to mobilize the emotions of subordinates, we must rely on true feelings to resonate, not shouting, beating our chests, not clever words, sweet words, nor low eyebrows and pleasing eyes, to win sympathy. It is necessary to use real language, real feelings, and rely on trust, understanding and respect for subordinates.

●The voice is loud and powerful, and the intonation is varied

When the host is presiding, it's a basic requirement that every attendee hear you. For larger meetings, you can use microphones, speakers, and other tools. Speech should be strong, loud, articulate, rhythmic, and confident, upward strength in the voice, but not weak, flat, and lacking in vitality. Through the change of tone, the presiding officer of the meeting expressed various ideological views and thoughts and emotions, and resonated with the participants ideologically and emotionally, so that his speech had a strong appeal and shocking power. A solemn and serious meeting requires a calm and dignified tone; A cheerful, relaxed meeting requires a brisk and fluent tone.

●Have a beginning and a tail, and be good at summarizing

Since a meeting has a beginning, it should also have an end. Before the end of the meeting, generally speaking, the presiding officer of the meeting should make a concise summary and summary, and give a general explanation of the relevant information, the situation of discussion, and the consensus reached. At the same time, the specific requirements and work that need to be implemented after the meeting will be deployed and emphasized. The summing up should strive to be objective and conform to reality, and must not be exaggerated, so as to create a meeting style that does not solve practical problems. In summing up the meeting, while seeing the achievements, it is also necessary to point out the existing problems and the areas that need to be worked on in the future in a timely and appropriate manner. The summary of the meeting can often play a positive role in reminding and reinforcing information.